Job Description

Legal Secretary

Location: Independence, OH Schedule: Monday-Friday | 8:30 AM - 4:45 PM (1-hour lunch) Pay: $26.00/hour Assignment Length: Minimum 6 weeks Work Environment: Onsite

Overview

We are seeking a detail-oriented Legal Secretary to support a busy legal practice focused on insurance defense matters. This position will provide direct administrative support, manage legal calendars and deadlines, coordinate filings, and assist with document review using AI-powered legal technology tools.

Responsibilities

• Manage attorney calendars, court dates, depositions, hearings, and deadlines
• Track and maintain critical legal timelines, including expert witness deadlines
• Prepare, scan, upload, and organize legal documents and records
• Process medical records, billing records, and case-related documentation
• Review AI-generated reports for accuracy prior to attorney submission
• Perform electronic filings and navigate court filing systems
• Coordinate communications and scheduling activities
• Monitor email notifications and update master calendars accordingly
• Support document management and data transfer between systems
• Maintain accurate time tracking and administrative records

Qualifications

• High school diploma required
• 1-2 years of administrative, legal support, or office experience preferred
• Strong proficiency with Microsoft Office and Google Workspace
• Experience with Dropbox or other document management systems
• Comfortable learning and utilizing AI-powered software tools
• Experience with Dragon or dictation software is a plus
• Strong attention to detail, organization, and prioritization skills
• Ability to work effectively in a fast-paced, deadline-driven environment
• Professional communication and problem-solving abilities

Ideal Candidate

• Eager to learn and adopt new technology
• Highly organized and proactive
• Able to manage multiple priorities simultaneously
• Thrives in a deadline-driven environment
• Maintains accuracy while handling sensitive and detailed information
• Works collaboratively while supporting a busy professional practice

Dress Code

Business professional attire. Casual denim permitted on Fridays.

If you are interested in this opportunity, please apply today for immediate consideration.

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